Paper Guidelines and Upload Information

Technical white papers are required for the following session formats:

• Technical Sessions
  White papers are required for all Technical Sessions and are due March 1, 2011. Because all papers are reviewed by the volunteers, no extensions will be given. In your white paper, you need to translate the topics discussed in your abstract and your outline into a full technical paper that audience participants can reference. The white paper should contain a vast amount of technical content.

White Papers:

• Must be formatted using the IOUG Paper template. The number of pages to your paper is not limited. Please make sure to update the header and footer of your paper.  The white paper template will be available in early January.
• Must be of educational nature, and may not be used to promote products or services.
• Must be zipped prior to being uploaded to the IOUG Web site.
• Must be uploaded and named using the following naming convention: 2011_paper#_surname_ppr.zip (i.e., 2011_238_Doe_ppr.zip).

If you have any questions, please contact Speaker Services at speakers@ioug.org. 

Presentation Guidelines and Upload Information

We require that all speakers upload their presentations to the IOUG Web site with the exception of speakers presenting Panel sessions. All presentations are due on March 1, 2011. Because your presentation is reviewed by a volunteer after this date, no exceptions can be made.

Presentation Guidelines:

• Utilize the IOUG Presentation template as a guideline for the format and content of your presentation. The template will be available in early-Janurary. 
• Must be of educational nature, and may not be used to promote products or services.
• Must be zipped prior to being uploaded to the IOUG Web site.
• Must use the following naming convention when uploaded. 2011_paper#_surname_ppt.zip"(i.e., 2011_238_Doe_ppt.zip).
• Will be reviewed by a volunteer

General Suggestions:

• Use text sparingly: Keep your points in a short, concise, outline form. This will inform the audience about the topic and will also help you remember your key points for discussion. There is no real need to write in full sentences, as this will unnecessarily clutter your slides. Use actions keywords to point out the important topics of your discussion.
• Wording should be clear and legible: Make sure your font selections can be read by all participants in your session. Text should be large enough to be legible from all areas of the room. Slides should have not more than five bullets and each bullet should be no longer than two lines.
• Slide titles: Keep your slide titles to one or two lines.
• Number of slides: A typical rule-of-thumb is to have one slide for each 1.5 to 2 minutes of the speaker portion of your presentation (not including the Q&A time). Stick to one topic per slide. You can have multiple slides per topic. In this case, the same title should be used on the each slide, with the word ‘cont'd' at the end of the title in all instances after the first use.
• Visually appealing: Use other sources of information besides text in your presentation. Pictures and visual effects can add to the attractiveness of a presentation if used correctly. However, be careful that those tools don't override the information you are trying to convey.
• Colors: Do not use more than four colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes with high contrast of intensity rather than by clashes of color.
• Alignment: All type is upper and lower case, flush left, ragged right.
• Consistent throughout presentation: Be consistent in presenting information in an organized, logical manner.

If you have questions,  please contact Speaker Services at speakers@ioug.org.